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Governing Body of Saint Edmund's Catholic Primary School

All schools in England have a Governing Body which is responsible for overseeing many of the strategic decisions of the school.  Saint Edmund's Governing Body is proud of the school, its staff and pupils.  It is an active and enthusiastic team, helping to make strategic decisions about the direction of the school, acting as a critical friend and offering support and challenge to the Senior Leadership of the school.

What are the Governing Body's Three Core Functions?

Ensuring clarity of school vision, ethos and strategic direction;

Holding the Headteacher to account for the educational performance of the school and its pupils and the performance management of staff; and

Overseeing the financial performance of the school and making sure its money is well spent

2018 - 2019 Governing Body

Position Name Class Link/ Responsibilities/ Committees Pecuniary/ Business Interests
Chair of Governors
Foundation Governor
Appointed by Clifton Diocese August 2015
Current term ends
31.08.2019
Mrs Marie Sawyer Reception Class
Child Protection Lead Governor
Finance & Audit and Premises
Attendance at Meetings of the Full Governing Body over last Academic Year -  4/4
Jack & Jill Pre-School
Moonraker Woods
Stentor Music
Foundation Governor
Appointed by Clifton Diocese August 2015
Current term ends
31.08.2019
Mrs Teresa Bernadette Quinn Year 6
SEN Lead Governor
Admissions (Chair)
Staffing (Chair)
Pupil Discipline
Attendance at Meetings of the Full Governing Body over last Academic Year – 4/4
None Declared
Vice Chair of Governors
Foundation Governor
Appointed by Clifton Diocese August 2015
Current term ends
31.08.2019
Mrs Isabelle Lucile Michelle Semichon Year 2
Religious Education Lead Governor
Staffing
Curriculum & Prof Development (Chair)
Attendance at Meetings of the Full Governing Body over last Academic Year – 4/4
Jack & Jill Pre-School
Hardenuish School, Chippenham
Foundation Governor
Appointed by Clifton Diocese January 2017
Current term ends
31.12.2021
Mrs Victoria Hood Year 5
Curriculum & Prof Development
Pupil Discipline
Attendance at Meetings of the Full Governing Body over last Academic Year – 4/4
None Declared
Foundation Governor
Appointed by Clifton Diocese September 2014
Current term ends
15.10.2022
Mrs Gabrielle Pickford Year 3
Science Lead Governor
ICT Lead Governor
Curriculum & Prof Development
Attendance at Meetings of the Full Governing Body over last Academic Year – 2/4
None Declared
Foundation Governor
Appointed by Clifton Diocese September 2014
Current term ends
01.10.2022
Mr Martin Gerald Hinnigan

Numeracy

Finance & Audit & Premises (Chair)
Curriculum Complaints Premises
Pupil Discipline
Attendance at Meetings of the Full Governing Body over last Academic Year – 3/3

None Declared
Foundation Governor
Appointed by Clifton Diocese October 2018
Current term ends
21.09.2022
Mrs Lily Kumah

Curriculum & Prof Development

Attendance at Meetings of the Full Governing Body over last Academic Year - 3/4

None Declared

Foundation Governor Appointed by Clifton Diocese November 2018

Current term ends 22.11.22

Mr Andrew Tarrant Curriculum & Professional Development Headteacher of Saint Mary's Catholic Primary School, Bath

Parent Governor
Elected by Parents

October 2017
Current term ends

October 2021

Mr Ross Swan Year 1
Admissions
Finance & Audit &
Premises
Staff Appeals
Curriculum Complaints
Attendance at Meetings of the Full Governing Body over last Academic Year – 3/3
None Declared
Parent Governor
VACANCY
     
Headteacher (ex-officio) Mrs Louise Brown    
Non-Teaching Staff Governor
Elected by Staff
October 2015
Current term ends
19.10.2019
Mr Michael Kaye Health & Safety Lead Governor
Finance & Audit and Premises
Attendance at Meetings of the Full Governing Body over last Academic Year – 2/4
None Declared

Governors/Trustees who have served during the past 12 months but who have now stepped down

Position Name    
Acting Headteacher Mrs Margaret Owen    

Parent Governor Elected by Parents

Sept 2014 Term Ended Sept 2018

Mrs Lily Kumah

 

 

Foundation Governor

Appointed by Clifton Diocese July 2014 Term Ended July 2018

Mrs Francesca Coath

 

 

Foundation Governor

Appointed by Clifton Diocese January 2017

Resigned October 2018

Mrs Susan Watermeyer    

What is a Governor?

In becoming a school Governor, you are taking on one of the most important and valuable roles in education – the strategic leadership of a school. Governors are one of the biggest groups of volunteers in the country.

What do they do?

The purpose of the Governing Body is to help the school to provide the best possible education for its pupils.  They set the school aims and policies together with the Head.  The Head is responsible for day-to-day management.  Governors have responsibilities in such areas as curriculum, finance, personnel and special educational needs.  No individual Governor has any power unless delegated by the governing body.  The Governing Body as a whole is responsible for any decisions made.

What kind of people are governors?

It’s a common misconception that all Governors are ‘professionals’.  Although Governing Bodies do find it helpful to have governors with skills in particular areas (e.g. finance or management skills) most members are ‘ordinary’ members of the public.  Most Governors are existing or former parents of children at the stchool (although the wider community and the local parish are also represented).  They have a special interest in the development of the school. 

Governors should act always with honesty and integrity and be ready to explain their actions and decisions to staff, pupils, parents and anyone with a legitimate interest in the school.

The Governing Body is structured in the following way:

Eight Foundation Governors who are nominated through the parish and appointed by the Bishop of Clifton to ensure that the Catholic nature of the school is maintained.  They are all practising Catholics.

Two Parent Governors are elected by parents of children attending Saint Edmund's Catholic Primary School for a term of four years.

Two Staff Governors are elected by school staff and form an important link between the school and the Governing Body.

The Headteacher by virtue of her position in the school is automatically a Governor.

Time Commitment

Governors would be required to attend four Governing Body meetings a year and to be an active member of one of the sub-Committees who also meet four times a year.

OFSTED recognises that Governors who come into School regularly are better placed to fulfil their role.

Training and Support

Training is not compulsory, but all Governors, however experienced, need training to improve their effectiveness in the role and to keep abreast of developments that may affect their school and their role as governor.  The Local Authority provides a portfolio of training.

The Governing Body is supported by a Clerk who has access to further support and advice from the Local Authority and other bodies.

Minutes of Governor Meetings

The Saint Edmund's Full Governing Body meets four times each year.

Below are the sets of associated minutes from each of the Governing Body meetings.  If you require access to any supporting documentation or governance documentation that is not contained her or hard copies, please contact the Clerk.

The Agenda is available one week prior to the meeting.  The Minutes for the meeting will only be published once approved at the subsequent meeting.  As such, there will be a delay between the meeting date and the publication of Minutes.

In addition, there are three primary committees; Finance & Audit and Premises, Staffing, Curriculum & Professional Development which meet four times each year, and a number of committees which meet as and when required, including Admissions, Staff Appeals and Pupil Discipline.  The terms of reference for these committees can be found in the Scheme of Delegation.

Governing Body Code of Confidentiality (Governor Meetings)

As well as acting as a corporate organisation, Governing Bodies must act with integrity, objectivity and honesty and in the best interests of the school.  They must be open about, and prepared to explain, their decisions and actions.

The following code sets out the principles of confidentiality adopted by the Governing Body in relation to Governing Body Meetings.

https://www.st-edmunds-pri.wilts.sch.uk/service/util/me?o=311084366&size=xLargeLogo

Saint Edmunds Catholic Primary School

Governing Body Code of Confidentiality (Governor Meetings)

As well as acting as a corporate organisation, Governing Bodies must act with integrity, objectivity and honesty, and in the best interests of the school. They must be open about, and prepared to explain, their decisions and actions.

The following are the principles of confidentiality adopted by the governing body in relation to governing body meetings.

  • Governing body meetings are not open to the public by right.
  • Governors should also not disclose what particular people said or how they voted at a meeting as this could restrict a person’s readiness to speak freely and, as such, work against the future effectiveness of the governing body.
  • The governing body can decide whether anyone who is not a governor, other than the Headteacher or clerk, may attend a meeting and these (often called observers) may be asked to leave if confidential items are discussed and MUST leave when certain matters are discussed e.g. disciplinary matters. Associate members may be excluded from any part of a meeting when the item of business concerns an individual pupil or member of staff. If a deputy head is in attendance and is not a governor these rules would apply.
  • It is appropriate for items likely to be deemed as confidential to be placed at the end of the agenda to allow for observers and associate members to leave, however if an item occurs during the meeting that could be deemed as confidential observers and associate members should be asked to retire from the meeting for the duration of the item and the item recorded separately.
  • By law it is necessary for signed copies of the minutes and agendas of all meetings of governing bodies to be made available in school for inspection this includes being accessible to staff, parents and pupils.  Because of this it is necessary for minutes of confidential items, determined as such by the governing body, to be recorded separately. These minutes should be filed separately and should not be part of the record available for inspection in school.
  • The governing body also determines the circulation of confidential minutes for full governing body meetings and committee meetings, taking into account the Data Protection Legislation. 
  • The following is recommended:
    • the Headteacher and Chair receive the confidential minutes after the meeting and the clerk reads them out to all governors at the next meeting.  Any governor who was not present at the previous meeting will leave the room for this item; or
    • Copies of confidential minutes will be distributed at the meeting for approval and returned to the clerk immediately who will arrange to have them destroyed.  The Clerk will retain a copy in a secure file not open to public inspection.

      Only governors who were present during the confidential session and have received the minutes can vote on their acceptance. 

      It is strongly recommended that the minutes of confidential items be printed on coloured paper for ease of identification.

  • Increasingly as their powers have been extended many governing bodies find themselves dealing with more and more confidential issues and there should be an agreed protocol for dealing with such matters.  These would include (see also above relating to associate members):
  • staff appointments and resignations
  • staff pay and conditions of service (e.g. the annual review of staff salaries in accordance with the school’s pay  policy)
  • staff discipline, capability and grievances
  • pupil discipline
  • pupils with social or special educational needs
  • some financial procedures (e.g. tenders/contracts)
  • parental and other complaints
  • With regard to confidentiality generally, governors may find the following notes helpful:
  1. The governing body decides if an item of discussion is confidential.
  2. Any item included on the reserved part of the agenda should not be discussed outside the meeting.  This is particularly important when dealing with staffing appointments and other formal personnel procedures where the whole of the proceedings are confidential.
  3. Normally only the governors and the Clerk should be present when confidential matters are discussed.  Observers should withdraw unless governors decide otherwise.
  4. The Headteacher’s Report, other than items deemed reserved, is not a confidential document, headteachers should be mindful of this when preparing reports.
  5. The agenda and minutes of meetings are not confidential unless the minutes are recorded as reserved or confidential.  Copies of minutes (not reserved) should be made available in school as soon as possible.
  6. The governing body as a whole is responsible for decisions.  A governor, may, however, have his/her dissent formally recorded in the minutes.
  7. Governors are not delegates for their nominating bodies e.g. parents or staff.  The nominating bodies have no automatic right to receive a report from individual governors.  Most governing bodies, however, seek to maintain good relationships with such bodies and agreement should be reached as to what information can be reported.
  8. Any statement to the press regarding any aspects of work of a governing body should be issued on the governors’ behalf by the Chair.  The Chair may wish to seek advice from the Clerk who will have access to the Council’s Media Relations Team.
  9. The Press and the public are not excluded by law from attending governing body meetings.  They may attend by invitation.  This course of action is not recommended by the LA.
  10. Individuals named in confidential minutes normally have a right to see the information, governing bodies should be mindful to ensure any information relating to other individuals is not included.

     

    A confidential matter is not to be discussed by any governor outside the meeting, including with fellow governors.

    Individual governors will be asked to account for any breaches in confidentiality. Repeated breaches in confidentiality could lead, in appropriate cases, to consideration of the suspension of the ‘offending’ governor/s.

    Agreed by the governing body of Saint Edmunds Catholic Primary School

    On December 3, 2018

    Date for review December 3, 2019

 

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